Otter.ai

What is Otter.ai?

Otter.ai is an AI meeting assistant that records and transcribes conversations in real time and turns them into searchable notes. Its Notetaker connects to your Google or Microsoft calendar and automatically joins Zoom, Microsoft Teams and Google Meet meetings, then posts a transcript, an automated summary with action items and captured slides. People can follow live on the web or in the iOS and Android apps, add comments and highlights, tag speakers, and ask Otter AI Chat questions about one meeting or across many. Higher plans add custom AI workflows, CRM sync to Salesforce and HubSpot, and workspace admin tools, while Enterprise adds SSO, SCIM and an add-on for HIPAA compliance. Transcription covers English, Spanish, French, German, Japanese and Chinese. Pricing: Basic is free with 300 monthly transcription minutes, Pro is $16.99 per user per month, Business is $30 per user per month, and Enterprise pricing is custom, with annual billing lowering each paid plan.

Use cases

• Transcribe Zoom, Teams and Meet calls
• Summarize meetings with action items
• Search past conversations with AI chat
• Sync meeting notes to Salesforce or HubSpot
• Transcribe imported audio and video files
• Share notes with teammates in channels
• Coach sales calls with live prompts

Who it's for

• Sales teams
• Remote teams
• Students and educators
• Enterprise organizations
• Journalists

Why use Otter.ai

• Cuts note-taking effort because the Notetaker joins calendar meetings and delivers a transcript and summary afterwards.
• Makes past calls searchable, so you can ask AI Chat about decisions and action items across many meetings.
• Starts free: Basic costs nothing and includes live transcription and iOS and Android apps.
• Pushes follow-ups into the tools sales and project teams already use, including CRMs and task trackers.
• Gives students and teachers 20% off Pro with a .edu email address.

Otter.ai features

• Notetaker that auto-joins Zoom, Microsoft Teams and Google Meet
• Live transcription with speaker identification
• Automated summaries with action items and outlines
• Otter AI Chat within and across meetings
• Automated slide capture for virtual meetings
• Transcription in English, Spanish, French, German, Japanese and Chinese
• Audio and video file imports
• Export to mp3, txt, pdf, docx and srt
• Custom vocabulary and meeting templates
• Salesforce, HubSpot and Zapier integrations
• Otter MCP server for AI assistants
• SSO, SCIM and audit logs on Enterprise

Otter.ai integrations

• Zoom
• Microsoft Teams
• Google Meet
• Slack
• Salesforce
• HubSpot
• Zapier
• Dropbox
• Jira
• Asana
• Zendesk
• ServiceNow
• Notion
• Google Drive
• Gmail
• Okta

How to get started with Otter.ai

1. Sign up for Otter Basic and connect your Google or Microsoft calendar.
2. Let the Notetaker join your Zoom, Teams or Google Meet meetings, or record in the Otter app.
3. Follow the live transcript, add highlights and comments, and tag speakers.
4. Review the automated summary and action items, then ask AI Chat follow-up questions.
5. Share the notes with teammates, export them, or sync them to your CRM or project tools.

Otter.ai limitations

• Basic has 300 monthly transcription minutes and 3 lifetime file imports
• Pro meetings run up to 90 minutes each, and Business up to 4 hours
• Monthly transcription minutes do not roll over
• SSO and SCIM require a minimum 100-user licence
• Payment is by card or in-app purchase; PayPal is not offered

Otter.ai pricing

Yes, Otter.ai has a free plan. Paid plans start at $8.33 per month, according to the official pricing page on 24 Oct 2026.

Otter.ai plans

• Basic

  Free

  • Zoom, Microsoft Teams and Google Meet
  • 300 monthly transcription minutes
  • 3 lifetime audio/video file imports
  • Live transcription
  • iOS and Android apps

• Pro

  $16.99/user/month

  or $8.33/user/month billed annually

  • 1200 in-app recording minutes
  • Up to 90 mins/meeting
  • 10 monthly file imports
  • Salesforce, HubSpot and Zapier integrations
  • Advanced meeting templates

• Business

  $30/user/month

  or $24/user/month billed annually

  • Unlimited meetings and in-app recordings
  • Up to 4 hours/meeting
  • Custom AI workflows
  • Admin features: activity logs and usage analytics

• Enterprise

  Custom

  • SSO, SCIM and Domain Capture
  • Unlimited custom AI workflows
  • Otter Sales Notetaker
  • HIPAA compliance (add-on)
  • Custom integrations

Plans as listed on the official pricing page on 24 Oct 2026. Prices can change and may vary by country or exclude tax. Check the official pricing page.

Otter.ai alternatives

The main Otter.ai alternatives listed on Debuly are Fireflies.ai, Fathom, Read AI, Granola, Rev and Notta. The table compares pricing and platforms; order is A–Z.

1. 

   Fathom

   AI meeting notetaker for Zoom, Google Meet and Teams with a free plan, bot-free capture, summaries and action items.

   ProductivityAudio and voiceAutomation and agents
   FreemiumVisit Fathom (official site)
2. 

   Fireflies.ai

   AI meeting notetaker that records, transcribes and summarizes calls, then pushes action items to your CRM, Slack and task tools.

   ProductivityAudio and voiceAutomation and agents
   FreemiumVisit Fireflies.ai (official site)
3. 

   Granola

   AI notepad that captures meeting audio from your device, with no bot joining, and turns your jotted notes into structured summaries.

   ProductivityAudio and voiceAutomation and agents
   FreemiumVisit Granola (official site)
4. 

   Notta

   AI transcription and meeting notes tool that records, transcribes, translates and summarizes meetings and audio files.

   ProductivityAudio and voice
   FreemiumVisit Notta (official site)
5. 

   Read AI

   AI notetaker and meeting assistant for Zoom, Google Meet and Teams that writes summaries, action items and answers across your work apps.

   ProductivityAutomation and agents
   FreemiumVisit Read AI (official site)
6. 

   Rev

   Transcription and investigative platform for legal and case work, with AI transcripts, multi-file analysis and human-verified services.

   Audio and voiceProductivityResearch and search
   FreemiumVisit Rev (official site)

Otter.ai FAQ

Sources & verification

Facts on this page come from the official sources below, each with the date we read it. Written by Debuly; the vendor did not review this page.

Image credits

• Logo: from cdn.prod.website-files.com · fetched 23 Oct 2026 · Vendor trademark, used only to identify the product; removed on request
• Cover: from cdn.prod.website-files.com · fetched 23 Oct 2026 · Vendor marketing image from the official site; removed on request

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