HeyBen

What is HeyBen?

HeyBen is cloud accounting software built in Hong Kong where AI runs inside the ledger rather than through add-on plugins. Transactions are categorized and reconciled as they are posted, invoices, bills and receipts are read to draft journal entries for your approval, and PDF or CSV bank statements are parsed and matched to open invoices. You can ask questions about your books or send a receipt photo over WhatsApp, with a person available when needed. The platform also covers multi-currency reporting, inventory, fixed assets, budgets, audit trails, period locks and multi-entity consolidation with intercompany matching. Plans are named Starter, Growth and Group. HeyBen is positioned as an alternative to Xero for Hong Kong SMEs and the accountants who serve them. A company blog post says pricing starts at HKD 99 per month, and a free trial is offered.

Use cases

• Automate bookkeeping entries
• Reconcile bank statements
• Consolidate multi-entity accounts
• Record receipts over WhatsApp
• Switch from Xero
• Produce management reports

Who it's for

• Hong Kong SMEs
• Accountants
• Finance controllers
• Business owners

Why use HeyBen

• AI categorizes and matches transactions as they post, so books stay current instead of waiting for month-end.
• You can replace separate receipt scanners and consolidation tools with one product and one bill.
• Ask questions or send receipts through WhatsApp, with support in English and Chinese.
• Multi-entity reporting is built in for groups with Hong Kong and overseas subsidiaries.

HeyBen features

• Automatic transaction categorization at posting
• AI reading of bank statements in PDF or CSV
• Invoice, bill and receipt extraction with drafted journal entries
• Automatic matching of bank lines to invoices and bills
• WhatsApp support and AI financial chatbot
• Multi-currency and FX handling
• Multi-entity consolidation with intercompany matching and eliminations
• Profit and loss, balance sheet, trial balance and cash flow reports
• Audit trail and period locks
• Inventory, purchase orders, credit notes, fixed assets and budgets

HeyBen integrations

• WhatsApp

How to get started with HeyBen

1. Sign up for a trial or book a demo and set up your company and chart of accounts.
2. Import bank statements or upload invoices and receipts, or send receipt photos over WhatsApp.
3. HeyBen extracts the data, suggests account codes and matches payments for your review.
4. Review the drafted entries and run reports or group consolidation.

HeyBen limitations

• Focused on Hong Kong businesses, with offices in Hong Kong and Malaysia
• Plan prices are not itemized on the pages checked
• Crypto accounting and fund accounting are listed as coming soon

HeyBen pricing

HeyBen has no free plan, but it offers a free trial. Paid plans start at HK$99 per month, according to the official pricing page on 24 Oct 2026.

HeyBen plans

• Starter

  Price on vendor site

  • Team helps import chart of accounts, opening balances and history

• Growth

  Price on vendor site

  • Multi-entity consolidated reporting
  • Team helps import chart of accounts, opening balances and history

• Group

  Price on vendor site

  • Multi-entity consolidated reporting
  • Onboarding and migration included

Plans as listed on the official pricing page on 24 Oct 2026. Prices can change and may vary by country or exclude tax. Check the official pricing page.

HeyBen alternatives

The main HeyBen alternatives listed on Debuly are Wave, Lightfield, ArchitAI, FileDrop, Cogram and Coreworks. The table compares pricing and platforms; order is A–Z.

1. AA

   ArchitAI

   Voice-to-report field reporting app and AI project Copilot for architects, engineers and contractors, from $49 per seat monthly.

   ProductivityAutomation and agents
   Free trialVisit ArchitAI (official site)
2. 

   Cogram

   AI project assistant for architects and engineers that writes meeting minutes, files emails, tracks RFIs and drafts field reports.

   ProductivityAutomation and agents
   Free trialVisit Cogram (official site)
3. 

   Coreworks

   AI data storytelling tool that turns spreadsheets and business data into traceable decks, reports and Excel analyses.

   ProductivityDesign
   FreemiumVisit Coreworks (official site)
4. 

   FileDrop

   Google Sheets and Drive add-on plus web tools for upload forms, OCR, e-signatures, PDF sharing and receipt scanning.

   ProductivityAutomation and agents
   FreemiumVisit FileDrop (official site)
5. 

   Lightfield

   Agent-native CRM that records meetings, syncs email and keeps account records updated automatically.

   ProductivityAutomation and agentsMarketing and SEO
   PaidVisit Lightfield (official site)
6. 

   Wave

   Free group chat for AI coding agents: create a channel, paste a join prompt into each agent, and supervise the conversation.

   Automation and agentsCodingDeveloper platforms
   Open sourceVisit Wave (official site)

HeyBen FAQ

Sources & verification

Facts on this page come from the official sources below, each with the date we read it. Written by Debuly; the vendor did not review this page.

Image credits

• Logo: from heyben.ai · fetched 24 Oct 2026 · Vendor trademark, used only to identify the product; removed on request
• Cover: none collected yet, so a generated tile is shown.

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